Overview

This document provides an overview of the Stock General screen in your Edge system. It describes the fields and options available for viewing and managing stock information. This is not a guide for entering or managing inventory but serves as a reference for understanding the screen layout and its features.

Stock Screen

The Stock Screen is broken down into multiple Tabs

• General: This contains all the General Information about the Stock Item
• Ticket/Signage/Groups: Print tickets, Signage or add and remove stock from Grouping
• Notes: Free Text notes about the Stock Item
• Popups: Create a popup at POS when this stock item is selected (This has been replaced in the majority by the Special Conditions Feature)
• Assembled: Contains all information about the Assembled item (Parts and Labour)
• Pre-Valuation: Information to Print on Valuation or Certificate of Sale
• Stones: All the details about the stones within this item
• Design # View: A complete running history of the Design # associated with this stock item
• Documents: Storage for Documents pertaining to this stock item (E.g. Lab Certificates)

General Tab

Base Information Fields

• Stock # (SKU): Displays the unique number assigned to the item in your Edge system. This is generated automatically based on the department and the next ascending number for that department.
• Supplier: Indicates the supplier for the item. Selectable from a dropdown list.
• Invoice: Shows the last invoice number related to the item. If unavailable, a manual entry or date in reverse format may be used.
• Date In: Displays the last date this item was entered into the system.
• Design #: Displays the supplier’s number for the item (different from the stock number).
• Department: Indicates the department assigned to the item, selectable from a dropdown list.
• Location: Indicates the item's location within the store.
• Other IDs: Displays any alternate IDs associated with the item.
• Old Stock #: Shows the stock ID from a previous system, if applicable.
• ID Codes: Allows custom IDs for grouping items, set up via the Lists menu under Administrative settings.
• Stock Type: Indicates the type of stock (refer to the Stock Types Guide).
• Special Conditions: Lists any specific conditions associated with the item, such as "pre-loved" or "delicate."
• Photo: The Edge can store up to 10 photos associated with a stock item and are visible from the stock screen.

Additional Information Fields

• Website: A checkbox to display the item on your website.

Note: You will need to talk with Retail Edge Consultants Customer Success team if you wish to active a website integration

• Spiff %: Shows the commission percentage for sales staff selling this item.
• Sale UOM: Displays the unit of measure for sales (default is EACH).
• Mtl Weight: Displays the weight of the metal in the item.
• Item Weight: Displays the total weight of the item.
• Lab Grown: A checkbox to indicate if the item contains lab-grown diamonds.
• Inactive: A checkbox to mark items with no stock and no intention to reorder.
• Discontinued: Displays a date for items that are no longer reordered but still in stock, preventing accidental reorders.

Pricing Section

• Cost Price (Left Side):

• Inv. $: Last Invoice cost before discounts
• Disc.: Percentage and $ discount for last invoice
• Net.: Last invoice cost post discounts
• Exp1: Additional costing for the item
• Frght: Last Freight cost
• Box: Boxing cost for items
• Cost: The Average of cost from the time of last invoice entry

Important: When determining the cost of jewellery, it is important to consider not just the price paid to the supplier but also additional expenses such as freight, boxing, and packaging. Beyond these, operational costs like wages, rent, and daily running expenses significantly impact the overall cost. Factoring these elements into pricing ensures the business covers its expenditures and maintains profitability while providing transparency in cost analysis. For jewellery stores, the average running costs range between 20% and 40% of gross sales, influenced by factors such as location, staff wages, rent, and operational efficiency.

• Retail Price (Right Side): The Edge can support up to 4 price books each price book can contain the following:

• RRP: The Recommended Retail as Set by the Supplier
• Lowest: The lowest price you are willing to sell the Stock Item for
• Current: The current price that the stock item is to sell for

• Recalc.: Clicking this will Recalculate the RRP, Lowest and Current Price on the selected price book to the Automated Pricing Markups as set in the department or supplier.
• Last Sale:

• Shows the last sale price of the item.

• Special Price:

• Displays a promotional price for the item.

• Special Price Start/End:

• Indicates the start and end dates for promotional pricing.

Note: Unless otherwise advised The Edge displays all Cost Prices ex. GST and all Retail Prices inc. GST. If you are unsure talk to your Edge Administrator or contact Retail Edge Consultants Customer Success Team.

Description Fields

• Description: Displays the description of the item, usually used for Internal purposes.
• Marketing Description: Displays a detailed description for marketing purposes.
• Short Marketing: Displays a concise, catchy description (Under 250 Charaters)

To the left of the Description and Marketing Description fields there is a suggest buttons. This button will create a description based on the Attributes Details entered and Department the item is in. 

To the right of the Description Fields there are ABC buttons. Clicking each of these changes the case of the wording in each field.

• Abc: Set the first letter of each word to capital and the rest to lower case
• ABC: Capitalize all letters
• abc: Set all letters to lowercase

Attribute Details

Under the description fields are the Attribute Detail Fields. These are customised attribute fields setup per department. These can be used for recording important detailed information about the Stock Item. E.g. Ring Size, Finish Type, Watch Movements. 

Stock # View Section

The Stock # View section is used to display current stock Quantities including committed, You can also Request Inter-store Transfer and to Add a stock item to a purchase order from this section.

• Stock Details Grid Screen:

• #: Store Information (Name or Number)
• Avail.: The Available Qty to Sell at the store
• Comitd: The Committed Qty of the item still on hand
• O/H: The current Quantity on Hand (Available + Committed = O/H).
• Sold: How many have sold at the store
• DaysIn: When the Item was last received on an invoice
• POs: How many of this item is on a Purchase Order
• Min#: What the Minimum of this item should be on hand
• Max#: What the Maximum of this item should be on hand

• There is also a total of all stores at the bottom of the Grid Screen
• Allocation Details: If stock is allocated to customers, a Details button appears to view allocations.
• Req. IST: Open the Inter-store Request Form
• Add to PO: Select a store in the list and click this button to add a stock item to a purchase order

Note: Always check with your business / store stock controller before using the Req. IST and Add to PO buttons.