Overview

This section explains how to manually add a new stock item into Retail Edge. This process is typically used when entering a single item that was not received through the standard invoice entry process.

Accessing the Stock Entry Screen

1. From the Edge Main Screen, click STOCK.
2. From the menu on the left, expand Stock.
3. Select Add. A blank Stock Entry screen will appear.

Stock menu — select Add to open a blank Stock Entry screen

Entering Basic Item Information

Complete the basic item details as follows:

• Stock # (SKU): Leave blank. Retail Edge will generate the stock number automatically.
• Supplier: Select the supplier from the drop-down list.
• Invoice Number: Enter the invoice number. If you do not have one, enter the date in reverse format (e.g. 20240929).
• Design #: Enter the supplier’s design or model number.

Selecting Existing or New Items

When entering the Design #, one of two scenarios may occur:

Existing Item

If the item has previously existed in your database, a pop-up window will appear. Selecting the item will automatically populate most fields, except for the Invoice Cost.

Existing item pop-up — select to auto-populate fields

New Item

If the item is new, select the appropriate Department. Retail Edge will automatically generate the Stock # (SKU) and the Stock # Mode will change to Create a Stock #.

New item — department selection generates a new Stock #

Completing Additional Item Information

Enter any additional details relevant to the item:

• Location: Where the item is stored in the store.
• Other IDs: Alternative identifiers if applicable.
• Stock Type: Defaults to Stock.
• Special Conditions: Such as delicate, pre-loved, or special care instructions. These appear on the receipt when the item is sold.

Entering Pricing Information

1. Enter the Cost Price of the item.
2. Press Tab to allow the system to populate related pricing fields.
3. Enter the Retail Price or click Recalc if automatic markup is enabled.

Pricing fields — enter cost then press Tab to populate

Adding Item Descriptions

Retail Edge allows multiple description types for each stock item:

• Desc: The primary description. Short and high-level, clearly identifying the item.
• Marketing: A detailed description for website listings or marketing materials.
• Short Marketing: A brief product name for website or catalogue use.

Saving the Item

• Click OK / Save & Close to save the item.
• Click Save & New if you want to enter another item immediately.

OK / Save & Close button

Save & New button

Best Practices

• Always confirm the correct department before saving the item.
• Use consistent design numbers to avoid duplicate records.
• Enter clear descriptions to improve searchability and reporting.